Creating Rules in Outlook
Rules can perform several
functions for you automatically. Below we shall see how to create a rule in
Outlook Express that will automatically place a certain incoming email into a
specific folder. We will create a rule which places all email addressed to John
Doe in the John Doe folder.
Outlook Express. Before setting up the rule, you need to create the folder
where you want the email to go. To do this:
- Go to the pull-down
menus at the top of Outlook Express and click View then
- Make sure the
Folder List is checked. If not, check it, then press the Apply button,
then press the OK button.
- Now your folder list
will be in view at the left margin of Outlook Express.
- Highlight Local Folders
by simply clicking once on the image next to that text in the left margin
- Now go to the pull-down
menus and click File, then Folder, then New... and a
dialog box will open.
- Local Folders should
already be selected in the dialog box, so just type in the name John Doe and
- Now the John Doe folder
2. Now you
are ready to create the rule.
- Then click Message
- Then click
- Then click the
- In the dialog box, in
the first field marked 1. choose the box that says "Where the To line contains
- In the field marked 2.
choose "Move it to the specified folder"
- In the field marked 3.
click on the link that says contains people
- In the resulting dialog
box, type in JohnDoe@yourdomain.com then click the Add button, then
- Now click specified in
Move to the specified folder, then click the John Doe folder in the
dialog box, then click OK
- In 4. you can name the
rule, such as John Doe, then click OK
Now any email that
is addresses to JohnDoe@yourdomain.com will automatically be placed into the
John Doe folder when your email is downloaded.